Woodford County Court Records Search
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Woodford County, Kentucky sits within the Bluegrass Region and conducts its judicial business through a consolidated court clerk system serving both the Circuit and District courts. Court records in Woodford County encompass every document generated during a proceeding — motions, orders, judgments, pleadings, dockets, and evidentiary filings — and form the authoritative legal account of what happened in a case. Knowing where those records live, which office controls them, and how to request copies is the practical challenge this guide addresses.
If you're looking to locate Woodford County court case information, KentuckyCourts.us is a useful place to start navigating Kentucky's judicial structure, along with links to official search tools and the statewide clerk directory. The Kentucky Court of Justice also maintains online portals and a county-by-county clerk locator through which case dockets, criminal charges, and civil proceedings can be searched by registered users or guests. These resources are helpful, but they complement rather than replace the in-person clerk's office, which remains the authoritative source for official case files.
How to Look Up a Court Case in Woodford County?
Starting with the Circuit Court Clerk
All court case records for Woodford County — whether filed in Circuit Court, District Court, Family Court, or Business Court — are managed by the Office of the Circuit Court Clerk. The Kentucky Court of Justice is clear that the AOC itself does not maintain or provide case-level records; only the circuit court clerk in the county where the case was heard can advise on availability and fulfill copy requests.
Woodford County Circuit Court Clerk
Woodford County Courthouse Annex
130 Court Street
Versailles, KY 40383
Phone: (859) 873-3711
Fax: (859) 879-8531
Circuit Court Clerk: Sarah Wilhoit Littrell
Call or visit the clerk's office directly to request access to or copies of a case file. The office accepts cash, local checks, cashier's checks, certified checks, money orders, and credit or debit cards (a processing fee applies for card payments). Bond payments require cash.
Online Case Lookup
The Kentucky Court of Justice CourtNet portal allows public users to search for cases by name, party/business, case number, or citation. Guest access is available without registration, though a registered account unlocks additional search options. The portal surfaces civil dockets, criminal case summaries, probate entries, and property-related court filings. For appellate matters heard by the Kentucky Court of Appeals or Supreme Court, a separate C-Track Public Access system is available.
eCCLIX County Clerk Records
The Woodford County Clerk's Office participates in the eCCLIX Online Records system, which allows users to view and print documents filed with county clerks across Kentucky. Commercial users can subscribe for full access. Woodford County residents using the private-user option receive complimentary access capped at five searches per day at no charge. eCCLIX is particularly useful for property records, deed searches, and estate-related filings.
Records Stored Off-Site
Court records from cases older than approximately 15 years may have been transferred from the clerk's office to the Kentucky State Records Center or the Department for Libraries and Archives. The clerk will provide the case and file locator numbers needed to retrieve those records. Requests to the State Records Center should be submitted using the state records request form and directed to state.records@ky.gov or by calling (502) 564-3617.
Are Court Records Public in Woodford County?
Kentucky law establishes a presumption of public access to government records, including most court records. The Kentucky Open Records Act (KORA), codified at KRS 61.870 through 61.884, gives any citizen the right to inspect or obtain copies of public records. The Kentucky Court of Justice and the Woodford County Circuit Court Clerk operate consistently with these obligations.
However, KRS 61.878(1) carves out categories of records that public agencies — including courts — may lawfully withhold:
- Records containing personal information where disclosure would cause an unwarranted invasion of personal privacy
- Client and case files maintained by the Department of Public Advocacy
- Law enforcement investigatory records where disclosure would expose the identity of confidential informants or compromise an active investigation
- Juvenile court records, which are handled under separate confidentiality provisions
- Adoption records, which are sealed by statute
- Records sealed by court order in civil or criminal proceedings
- Medical and psychiatric records incorporated into a court file
Requests to the Woodford County Clerk's Office must be submitted in writing using the Form OAG-01 standardized open records request form promulgated by the Kentucky Attorney General. Requests may be mailed or hand-delivered to the County Clerk at 103 South Main Street, Room 120, Versailles, KY 40383, or emailed to Sandra.Jones@ky.gov. The office responds within five business days. Copy fees under the Clerk's open records policy are $0.10 per page for non-commercial document requests; non-commercial recordings and computer media are charged at actual production cost.
Woodford County Criminal Court Records
Court Jurisdiction
Criminal matters in Woodford County are divided between two courts:
| Court | Criminal Jurisdiction |
|---|---|
| Woodford County District Court | Misdemeanors, traffic offenses, felony preliminary hearings, ordinance violations |
| Woodford County Circuit Court | Capital offenses, felonies, appeals from District Court |
The District Court holds criminal dockets on Mondays, with traffic matters at 9:00 a.m., misdemeanors and felony preliminaries at 11:00 a.m., show cause docket at 11:30 a.m., and jail docket at 1:00 p.m. Circuit Court criminal divisions sit on alternating Wednesdays: Division 1 on the first Wednesday (criminal at 1:00 p.m.) and Division 2 on the second Wednesday (criminal at 1:00 p.m.).
Searching Criminal Case Records
Criminal case records are accessible through the clerk's office at the courthouse and through the Kentucky Court of Justice CourtNet portal. Records reflect charges, case numbers, case status, dispositions, and county of origin.
Formal Criminal History Records
For a compiled Kentucky criminal history record — rather than a single case lookup — requests must be submitted to the Administrative Office of the Courts using the AOC Form RU-004 Criminal Records Request. Key details:
- Fee: $25.00 per request (check or money order payable to Kentucky State Treasurer)
- Turnaround: approximately 30 days; contact AOC if no response within that period
- Report contents: county of origin, case number, original charge, charge date, disposition, amendments, and any associated memos
- Submission: by mail or in person to the AOC during business hours, excluding state holidays
Arrest Records and Detention Information
The Woodford County Sheriff's Office at 103 South Main Street, Versailles, KY 40383 (Phone: (859) 873-3119; Fax: (859) 873-8371; Email: sheriff@woodfordso.org) handles open records requests related to law enforcement activities. Hours are Monday through Thursday, 8:00 a.m. to 4:00 p.m. Written open records requests should be directed to the Records Custodian at that address and must include the requester's name, address, phone number, and a specific description of the records sought (name, date, and location of incident). Current inmate and booking information for individuals held at the county jail is published through the Woodford County Detention Center.
Woodford County Civil Court Records
Civil Jurisdiction
Civil case jurisdiction in Woodford County is split by the dollar amount in controversy:
- District Court: civil claims of $5,000 or less, including landlord-tenant disputes and contract matters
- Small Claims Division (District Court): informal proceedings for claims of $2,500 or less; no attorney required
- Circuit Court: civil matters exceeding $5,000; also hears land title disputes, injunctions, writs of prohibition and mandamus, and appeals from District Court and administrative agencies
The District Court civil docket is held on the second and fourth Wednesday of each month at 1:00 p.m. Circuit Court civil divisions alternate Wednesdays, with Division 1 sitting the first Wednesday (civil at 9:30 a.m.) and Division 2 on the second Wednesday (civil at 9:00 a.m.).
Accessing Civil Records
Civil records for both courts are maintained by the Woodford County Circuit Court Clerk at 130 Court Street, Versailles. You can inspect records in person during office hours at the courthouse or request copies by contacting the clerk's office by phone or in writing. The CourtNet online portal enables case searches by party name, case number, and citation and displays civil dockets, property rights actions, and related matters. The eCCLIX Private User Search is also available for Woodford County residents conducting personal civil record searches, limited to five free searches per day.
For those requesting copies in person, the clerk's office accepts the payment forms noted above. Commercial open records requests must be accompanied by a certified statement of commercial purpose under KRS 61.874, and the County Clerk may require a contract specifying labor and production costs.
Woodford County Family Court Records
Family Court Structure
Woodford County has a designated Family Court division within its Circuit Court, handling the most complex domestic matters. The Family Court operates two divisions with separate docket schedules:
Division III:
- Dependency, Neglect & Abuse — Second Thursday at 9:30 a.m.
- Domestic Violence — First and second Thursday at 2:00 p.m.
- Domestic Relations Motion Hour — First and second Thursday at 1:00 p.m.
- Child Support (County Attorney) — First and second Thursday at 9:00 a.m.
Division IV:
- Domestic Violence — Third and fourth Thursday at 2:00 p.m.
- Domestic Relations Motion Hour — Third and fourth Thursday at 1:00 p.m.
- Child Support (County Attorney) — Third and fourth Thursday at 8:30 a.m.
- Dependency, Neglect & Abuse and Status Cases — Call the clerk for dates and times
The Kentucky Family Court has primary jurisdiction over dissolution of marriage, child custody and visitation, child support, spousal maintenance, equitable distribution of marital property, paternity, adoption, and termination of parental rights. Concurrent jurisdiction with the District Court applies to domestic violence proceedings, dependency/neglect/abuse cases, and matters under the Uniform Interstate Family Support Act.
Marriage and Divorce Records
Marriage certificates for Woodford County are available through the Kentucky Office of Vital Statistics (OVS), located at 275 East Main Street, Frankfort, KY. Requests can be submitted in person, by mail, or online using the marriage and divorce application form. The certified copy fee is $6.00 per certificate, payable to the Kentucky State Treasurer. Marriage records predating June 1958 are not held by the OVS; you'll need to contact the Woodford County Clerk's Office directly at 103 South Main Street, Versailles.
Divorce records follow the same $6.00 fee and application process through OVS. Divorce records are public unless both parties petition the court to have them sealed. Pre-1958 divorce records are obtained through the Circuit Court Clerk where the decree was originally granted.
Birth and Death Records
The Office of Vital Statistics maintains birth records from 1911 forward and death records from the same year. Certified copies require completion of the applicable application form:
| Record Type | Application Form | Fee |
|---|---|---|
| Birth certificate | Birth Certificate Application (VS-37) | $10.00 (non-refundable) |
| Death certificate | Death Certificate Application (VS-31) | $6.00 (non-refundable) |
| Marriage or divorce certificate | VS-230 Application | $6.00 (non-refundable) |
All fees are payable to the Kentucky State Treasurer. OVS can be reached toll-free at (800) 241-8322. Requests may be submitted in person at 275 East Main Street, Frankfort, by mail, or by phone.
Woodford County Probate Court Records
Probate proceedings in Woodford County are handled at the District Court level, which hears probate of wills, guardianship and conservatorship matters for disabled persons, and administration of smaller estates. Contested wills and larger probate disputes fall within Circuit Court jurisdiction. The Woodford County Circuit Court Clerk maintains probate court records for both courts and is the first point of contact for anyone seeking access to estate files.
The District Court probate docket is held on the second and fourth Wednesday of each month at 1:00 p.m., alongside civil and small claims matters.
What Probate Records Contain
Probate files typically include some or all of the following:
- The original will offered for probate
- Orders admitting the will to probate
- Appointment orders for executors and administrators
- Inventories and appraisements of estate assets
- Annual or final settlement accountings
- Guardianship and conservatorship orders and annual reports
- Petitions and court orders related to the distribution of estate assets
Requesting Probate Records
Probate records are generally public and may be reviewed at the clerk's office during business hours. The eCCLIX Online Records system available through the Woodford County Clerk's website can assist with estate settlement research, deed chains, and related property documents, and is particularly useful for title follow-ups in estate transactions. For property assessment data related to estate assets, the Woodford County Property Valuation Administrator operates a public property search tool through which parcels can be located by owner name, address, parcel number, or subdivision — searchable at no charge.