Oldham County Court Records

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    Oldham County generates court records continuously through its Circuit Court, District Court, and Family Court divisions. These records — case documents, orders, judgments, recordings, and administrative materials — are created or received by the court clerk, court agencies, and the Administrative Office of the Courts (AOC) in connection with individual cases or the courts' general administration. They typically contain party names, case numbers, arraignment dates, case types, and related legal information. Keeping these records accessible to the public is an important part of maintaining transparency and accountability in the county's judicial proceedings.

    If you're looking for court records in Kentucky, you have a few main options: visit a clerk's office in person, use public access terminals at the courthouse, or search online databases. KentuckyCourts.us can help you locate publicly available court case information across Kentucky's court system, including Oldham County.

    How to Look Up a Court Case in Oldham County?

    All Circuit, Family, and District Court records for Oldham County are managed by Circuit Court Clerk Steve Kaelin. In March 2025, court operations relocated from the temporary Crestwood facility to the new Oldham County Judicial Center in downtown La Grange.

    Oldham County Judicial Center
    Address: 100 W. Main Street, La Grange, KY 40031
    Phone: (Circuit): (502) 222-9837
    Phone: (District Civil): (502) 222-5621
    Phone: (District Traffic): (502) 222-0522
    Fax: (502) 222-3047

    Four methods are available to search or request Oldham County court records:

    1. Online via KYeCourts: The KYeCourts guest portal — commonly called CourtNet 2.0 — gives you free public access to civil and criminal case information. You can search by case number or party/business name without creating an account. The system covers active and closed cases across Circuit, Family, and District Court divisions.
    2. In person at the courthouse: You can visit the Judicial Center during regular business hours to inspect or obtain copies of court records. Clerk staff will help you locate records by name or case number. Plain copies cost $0.25 per page, and certified copies are $5.00.
    3. By email: Records stored at an off-site facility can be requested by emailing state.records@ky.gov and submitting a Record Request Form. The clerk will provide the case and file locator numbers needed to process your request.
    4. Through the KDLA: Older records transferred to the Kentucky Department for Libraries and Archives (KDLA) can be ordered online through the Records Ordering System or by mailing a completed request form with the appropriate fee. Allow 4–6 weeks for a response.

    Payment options at the courthouse include cash, check, money order, and credit card (credit card payments carry an additional fee). Cash is required for bond payments. Online payments for fines and costs can be made through ePay.

    For detailed guidance on obtaining case records from any Kentucky county, the Kentucky Court of Justice Request Court Records page outlines procedures and options.

    Are Court Records Public in Oldham County?

    The Kentucky Open Records Act and the Administrative Office of the Courts Open Records Policy together establish the public's right to inspect and copy court records held by Oldham County's Circuit and District Courts. Anyone can submit a request to view or copy nonexempt records during regular business hours, and courts are generally required to fulfill requests promptly upon receipt.

    That said, not all records are open to the public. Courts may deny access to records that are confidential by statute, court rule, or court order. Categories of restricted records in Oldham County include:

    • Adoption records — sealed by statute and available only to parties with a direct legal interest
    • Juvenile records — protected from general public disclosure under Kentucky law
    • Mental health case records — treated as confidential due to their sensitive nature
    • Domestic violence case records — shielded from public access by law
    • Attorney work product — exempt from disclosure under attorney-client privilege
    • Legal research and analysis — similarly protected from release

    Criminal record reports obtained through the AOC do not include information on juvenile cases, mental health cases, or domestic violence cases, consistent with these confidentiality rules. When a record request is denied, the requester is entitled to a written explanation. If you believe the denial was improper, you can seek recourse through the Kentucky Attorney General's office.

    Oldham County Criminal Court Records

    Criminal matters in Oldham County are divided by offense severity. The Circuit Court handles felony charges and serious criminal cases, while the District Court processes misdemeanor offenses, traffic violations, and preliminary hearings. Circuit Criminal hearings follow a set docket schedule: they're held on the first and fourth Thursdays of each month at 9 a.m. and 1 p.m.

    Searching Criminal Court Records Online

    Case-level criminal information is searchable at no cost through the KYeCourts guest portal. Enter a party name or case number and select Oldham County to pull up results.

    Obtaining a Criminal History Record Report

    If you need a comprehensive criminal history — covering all misdemeanor and traffic cases for at least the past five years and felonies dating back to 1978 — the Kentucky Administrative Office of the Courts offers two online options:

    • FastCheck (registered users): Organizations and frequent requestors can create an account to order criminal record reports in bulk. Reports are processed in the order received, and you'll get an email notification when results are ready. Reports stay available for retrieval for 30 days.
    • One-Time Request: If you only need a single report, use the AOC One-Time Request portal without creating a permanent account.

    Fee: $25.00 per criminal record report. Mail requests require a check or money order; online requests accept credit/debit cards with an additional fee of 2.25% of the transaction or $2.50, whichever is greater. Accepted card types include American Express, Discover, MasterCard, and Visa.

    Mail Requests — AOC Records Unit:
    Address: Administrative Office of the Courts, Records Unit, 1001 Vandalay Drive, Frankfort, KY 40601
    Submit a completed Criminal Record Request Form with a check or money order for $25.00.

    In-Person Requests:
    The AOC Records Unit drive-thru window is open Monday through Friday, 8:00 a.m. to 4:00 p.m. For questions about report results or accuracy, call the AOC Records Unit at (800) 928-6381.

    Arrest records and incident reports involving the Oldham County Sheriff's Office are maintained by that agency and are disseminated separately through law enforcement channels.

    Oldham County Civil Court Records

    Civil jurisdiction in Oldham County is split between the Circuit Court and the District Court based on the amount in dispute. The Circuit Court handles civil matters exceeding $5,000, while the District Court handles cases involving amounts less than $5,000, including small claims. Circuit Civil hearings are scheduled on the first, second, and fourth Fridays of each month at 1:00 p.m., with a motion filing deadline of the preceding Friday at 4:00 p.m.

    Accessing Civil Records

    • Online: Civil case information is available free of charge through the KYeCourts guest portal. Searches by party name or case number return docket entries, hearing dates, and party information.
    • In person: Visit the Oldham County Judicial Center during business hours. Plain copies are $0.25 per page; certified copies are $5.00.
    • By email: Send a completed Record Request Form to state.records@ky.gov for records stored off-site.
    • Through KDLA: Civil case files transferred to the Kentucky Department for Libraries and Archives can be requested online or by mail using the Civil Case File Record Request Form.

    KDLA Civil Record Request Fees:

    Patron TypeMail/Online Fee
    In-state (Kentucky residents)$20.00 (non-refundable)
    Out-of-state$25.00 (non-refundable)
    Additional copies (scanned, per page)$0.20
    Additional copies (photocopy/printed, per page)$0.25

    Mail requests to KDLA should go to: Archives Research Room, Kentucky Department for Libraries and Archives, P.O. Box 537, 300 Coffee Tree Road, Frankfort, KY 40602. Allow 4–6 weeks for processing.

    Property Records

    The Oldham County Clerk's Office maintains legal records including deeds, mortgages, mechanics liens, powers of attorney, tax liens, and corporate filings dating back to 1824, with digital images available from 1990 onward and deed images from 1915. You can view records for free at the office. The Crestwood office is located at 6710 KY-146, Crestwood, KY 40014 (Phone: (502) 241-7621). Recording fees are published on the Oldham County Clerk recording fees page.

    Oldham County Family Court Records

    Oldham County's Family Court, a division of the Circuit Court, handles all domestic relations and child-related proceedings — including divorce cases, child custody determinations, child support orders, domestic violence petitions, paternity actions, and adoption proceedings. Family Court hearings follow a defined schedule:

    • Divorce Motions: First, third, and fourth Fridays; motion filing deadline is the preceding Friday at 4:00 p.m.
    • Domestic Violence Hearings: First, third, and fourth Fridays at 10:00 a.m.
    • DNA/Paternity Hearings: First and fourth Thursdays at 9:00 a.m.; motion deadline is the preceding Thursday at 4:00 p.m.
    • Status & Paternity: Second Thursday at 9:00 a.m.

    Family court records follow the same access procedures as other court records — searchable through the KYeCourts guest portal, in person at the Judicial Center, or by email. Adoption records are sealed by statute and are not publicly accessible.

    Marriage Records

    The Oldham County Clerk issues marriage licenses and maintains certified copies of marriage records for Oldham County. In-person requests are handled at the Clerk's Crestwood office during regular business hours (Monday, Thursday, and Friday: 8:00 a.m.–4:00 p.m.; Tuesday: 8:00 a.m.–6:00 p.m.; Wednesday: 7:00 a.m.–3:00 p.m.). Bring a valid photo ID and be prepared to complete a request form.

    The Kentucky Office of Vital Statistics (OVS) holds certified copies of marriage records statewide from June 1958 to the present. Requests can be made online, by phone, dropbox, mail, or in person. Certified copies cost $6.00 each for the first and all additional copies. Mail requests require a completed Marriage and Divorce Application Form (also available in Spanish) along with payment.

    Pre-1958 marriage records can be obtained through the KDLA Records Ordering System online or by submitting a Marriage Record Request Form by mail.

    Divorce Records

    Divorce cases in Oldham County are filed and maintained in the Circuit Court's Family Division. Records from approximately 15 to 35 years ago can be requested by emailing state.records@ky.gov with a completed Record Request Form. In-person requests are handled at the Judicial Center, Monday through Friday, 8:00 a.m. to 4:00 p.m. The OVS holds divorce records from June 1958 to the present at the same $6.00 per copy fee. Older divorce records can be retrieved from the KDLA using the Divorce Record Request Form; in-state residents pay $10.00 and out-of-state requestors pay $15.00.

    Birth and Death Records

    The Kentucky Office of Vital Statistics is the primary source for certified birth and death certificates. Certified birth certificates cost $10.00 per copy (including additional copies); certified death certificates cost $6.00 per copy. You can submit requests by mail using the Birth Certificate Application or Death Certificate Application (both also available in Spanish). In-person services are available Monday through Friday, 8:00 a.m. to 4:30 p.m., at the OVS office at 275 E. Main Street, 1E-A, Frankfort, KY 40621 (Phone: (502) 564-4212), with same-day processing for requests submitted before 3:45 p.m.

    Historical birth records from 1852 to 1910 are available through the KDLA using the Birth Record Request Form, and historical death records from the same period are available using the Death Record Request Form.

    Oldham County Probate Court Records

    Probate jurisdiction in Oldham County belongs to the District Court, which oversees estate administration, the probate of wills, guardianships, and conservatorships for minors and incapacitated adults. Probate matters are generally treated as public records under Kentucky law, and most cases can be searched online through the KYeCourts guest portal — just log in as a guest and search by case number or party name.

    For recent probate cases, your most direct option is an in-person visit to the Oldham County Judicial Center (100 W. Main Street, La Grange, KY 40031). Clerk staff will locate the record, print the relevant documents, and collect the applicable copy fees. Plain copies cost $0.25 per page; certified copies are $5.00.

    Older probate records that have been transferred to the KDLA can be ordered online through the Records Ordering System or by mailing a completed Probate/Will Record Request Form to the Archives Research Room in Frankfort. The standard search-and-copy fee is $10.00 for in-state residents and $15.00 for out-of-state requestors, paid by check or money order made payable to the Kentucky State Treasurer — do not send cash. Additional copy charges apply for extensive requests exceeding 30 pages. Allow 4–6 weeks for KDLA mail requests to be processed and returned.