Grant County Court Records Search

    Please enter a valid first name
    Please enter a valid last name

    KentuckyCourts.us is not a consumer reporting agency as defined by the FCRA and does not provide consumer reports. All searches conducted on KentuckyCourts.us are subject to the Terms of Service and Privacy Notice.

    Grant County sits in northern Kentucky, positioned at the upper edge of the Bluegrass Region within easy reach of Cincinnati, Lexington, and Louisville. The county seat, Williamstown, is home to the Grant County Judicial Center, which houses both the Circuit Court and District Court under one roof. Together, these two courts handle the full range of civil and criminal proceedings in the county — from minor traffic offenses and small claims disputes to felony prosecutions and family law matters. Knowing how the court system is organized, and which clerk manages which records, is the first step for anyone trying to locate a case file in Grant County.

    Records can be accessed through clerk offices, public access terminals at the courthouse, and online court search tools. KentuckyCourts.us can help users locate publicly available court case information, identify the correct court, and find contact details for individual county clerk offices throughout the state.

    How to Look Up a Court Case in Grant County?

    All court case record requests in Grant County start with the Office of Circuit Court Clerk. In Kentucky, the Circuit Court Clerk maintains records for Circuit, Family, District, and Business Courts within the county. The Grant County Judicial Center's Circuit Court Clerk, Wray J. Jump, is the primary records contact. You can reach the clerk's office directly or search records through Kentucky's online case portal.

    Grant County Judicial Center
    Address: 224 S. Main Street, Williamstown, KY 41097
    Circuit Court Phone: (859) 824-4467
    District Court Phone: (859) 823-5251
    Fax: (859) 824-0183
    Hours: Monday–Friday, 8:30 a.m. – 4:00 p.m.
    Payment options: Cash, personal check, certified check, money order, credit/debit card (fee applies); phone payments accepted for full payment by card.

    Your options for searching case records include:

    • Online case portal — The Kentucky Find a Case (KYeCourts) portal allows guest users to search for Grant County cases by case number, party or business name, or citation number. No registration is required for basic public access searches.
    • Appellate cases — Kentucky Court of Appeals and Supreme Court records are accessible through C-Track Public Access, and the Court of Appeals clerk can be reached at (502) 573-7920.
    • In-person requests — Visit the clerk's office at the Judicial Center during business hours and provide a party name or case number to request file access or copies.
    • Mail requests — Written requests may be mailed to the clerk at 224 S. Main Street, Williamstown, KY 41097.
    • Older records (15–35 years old) — Cases in this range may be stored at the Kentucky State Records Center rather than the clerk's office. To access these, obtain the case and file locator number from the clerk, then submit a records request form to state.records@ky.gov or call (502) 564-3617. Note that name-based searches are not available for archived records — a case number is required.
    • Records older than 36 years — These must be requested through the Kentucky Department for Libraries and Archives (KDLA), which maintains historical court records and accepts written research requests.

    Are Court Records Public in Grant County?

    Court records in Grant County are generally open to public inspection under the Kentucky Open Records Act (KORA), which establishes broad public access rights to government records. Most court case records — including criminal dockets, civil filings, and court orders — are presumed to be public. However, KORA primarily governs court case records; access to administrative court records maintained by the Administrative Office of the Courts (AOC) is separately governed by the AOC's own Open Records Policy.

    The following categories of Grant County court records are confidential and are not available for public inspection:

    • Juvenile records — Protected under KRS Chapter 610, which restricts access to records involving arrests, petitions, adjudications, and dispositions of minors
    • Domestic violence records — Case filings and related documents in domestic violence proceedings are shielded from public access
    • Grand jury proceedings — Grand jury records, deliberations, and testimony are sealed
    • Adoption records — Adoption proceedings are sealed and not accessible to the general public
    • Termination of parental rights records — These proceedings are confidential
    • Mental health and involuntary commitment records — Records related to mental health proceedings carry restricted access
    • Sensitive personal information — Records containing Social Security numbers, financial account numbers, and similar identifying data must be redacted before release

    Under KRS 61.878, certain records that would otherwise be public may be withheld if disclosure would constitute an unwarranted invasion of personal privacy or is otherwise exempted by statute. The Grant County Sheriff's Office, for instance, will notify requesters in writing within five business days whether a requested record will be released, and will identify the specific statutory exemption if any record is withheld.

    Grant County Criminal Court Records

    Criminal matters in Grant County are divided by offense level between the Circuit Court and the District Court. The Circuit Court has jurisdiction over felony cases, including all capital offenses and serious felony prosecutions. Misdemeanor offenses, traffic violations, and criminal infractions go to the District Court. Both courts are served by the Circuit Court Clerk at the Grant County Judicial Center.

    Criminal court records include indictments, criminal citations, plea agreements, trial documents, sentencing orders, and final judgments. These records are maintained by the Circuit Court Clerk and are generally public with limited exceptions — such as sealed indictments or records involving protected parties.

    To search criminal court records:

    • Visit the KYeCourts guest portal and search by party name, case number, or citation number.
    • For in-person access, contact the Circuit Court Clerk at (859) 824-4467 and provide the defendant's name or case number.
    • Pay any applicable copy fees at the clerk's office; the Judicial Center accepts cash, checks, money orders, and credit/debit cards.

    Law enforcement criminal records — Arrest records and incident reports held by the Grant County Sheriff's Office are separately maintained and governed by KORA. Written requests must be directed to the Official Custodian at the Sheriff's Office at 212 Barnes Road, Suite A, Williamstown, KY 41097, or submitted by email or fax to (859) 824-3334. The Sheriff's Office must respond within five business days. Copy fees at the Sheriff's Office include:

    • Standard photocopies: $0.10 per page
    • Color photocopies: Actual cost
    • Compact disc: Actual cost
    • Mailing costs: Actual cost
    • Research labor/custom documents: $25 per hour

    For a comprehensive statewide criminal history check, the Kentucky State Police or the Kentucky Court of Justice's online portal are the appropriate resources, as individual court records only reflect case activity within Grant County's jurisdiction.

    Grant County Civil Court Records

    Civil litigation in Grant County operates at two levels. The Circuit Court exercises general civil jurisdiction with no monetary ceiling and is the appropriate venue for significant personal injury claims, contract disputes, property litigation, and civil appeals from lower courts. The District Court handles civil claims up to a lower monetary threshold and administers the Small Claims Division, which under KRS 24A.200 resolves disputes involving $2,500 or less in money or personal property.

    Civil case records include pleadings, motions, orders, evidence filings, and final judgments. The Circuit Court Clerk maintains these documents, and they are presumptively public unless sealed by court order.

    To access civil court records:

    • Search online through KYeCourts using a party name, business name, or case number.
    • Visit the clerk's office at the Grant County Judicial Center in person during business hours.
    • Submit a written request by mail to 224 S. Main Street, Williamstown, KY 41097.
    • For archived civil records (15–35 years old), submit the case number along with the KDLA records request form to the State Records Center.

    Court fees for civil filings are established by Kentucky statute and collected at the time of filing. For information on specific civil filing fees, contact the Circuit Court Clerk at (859) 824-4467.

    Grant County Family Court Records

    Family law matters in Grant County fall under the jurisdiction of the Circuit Court. Under Kentucky's unified court structure, Family Court operates as a division of Circuit Court and holds primary jurisdiction over cases involving families and children. In Grant County, family cases — including divorce, child custody, child support, paternity, adoption, and domestic violence proceedings — are heard at the Grant County Judicial Center, with records maintained by the Circuit Court Clerk.

    Divorce records are civil case records generated when a dissolution of marriage is filed in Circuit Court. These records are generally public after proceedings conclude, unless the court has sealed portions related to sensitive financial disclosures or child welfare matters. You can search divorce records through the KYeCourts portal or access them in person at the clerk's office. Copy fees apply.

    Marriage records are maintained separately by the Grant County Clerk, located at 107 N. Main Street, Williamstown, KY 41097, Phone: (859) 824-3321, with office hours Monday–Friday, 8:30 a.m. to 4:00 p.m. The County Clerk issues marriage licenses and records completed licenses returned after the ceremony. A marriage license in Grant County costs $60 (cash or check). For copies of marriage records, a photocopy costs $0.50 per page and a certified copy of a marriage certificate costs $5.00.

    Adoption and termination of parental rights records are strictly confidential in Kentucky and are not accessible without a court order. Domestic violence records are equally protected from public disclosure under Kentucky law, reflecting the legislature's interest in protecting victims.

    Birth and death records related to family matters are maintained at the state level by the Kentucky Office of Vital Statistics (OVS). Under KRS 213.131, birth records remain confidential for 100 years after the date of birth and may only be accessed by the registrant, an immediate family member, a parent or guardian, or an authorized legal representative. A Birth Certificate Application must be completed and submitted to the OVS in person, by mail to 275 East Main Street, 1E-A, Frankfort, KY 40621, or online or by phone. The cost is $10 per certified birth certificate (non-refundable). Death records are confidential for 50 years; eligible parties may request them using the Death Certificate Application at a cost of $6 per certified copy.

    Grant County Probate Court Records

    Probate matters in Grant County are handled by the District Court, which has primary jurisdiction over estate administration, will validation, guardianship proceedings, conservatorship appointments, and heir determinations. These proceedings are filed and their records maintained by the Circuit Court Clerk's office at the Grant County Judicial Center, as the Circuit Court Clerk serves all trial court divisions, including District Court.

    When a person dies with a valid will in Grant County, the will must be admitted to probate through the District Court. The court validates the document, appoints a personal representative, and oversees the settlement of debts and distribution of assets to beneficiaries. When a person dies without a will (intestate), the District Court similarly supervises the administration process and determines heirship under Kentucky law.

    Probate records that are generally public:

    • Filed wills (once admitted to probate)
    • Estate inventories and accountings
    • Orders of appointment for personal representatives
    • Final settlement orders and distribution decrees

    Probate records that may be restricted:

    • Records involving minor beneficiaries or guardianship of minors
    • Mental health commitment records associated with conservatorship cases
    • Any records sealed by specific court order

    To access Grant County probate records:

    • Search the KYeCourts portal using the decedent's name or an assigned case number.
    • Visit the Circuit Court Clerk at 224 S. Main Street, Williamstown, KY 41097, during regular business hours (Monday–Friday, 8:30 a.m. – 4:00 p.m.).
    • Call the District Court line at (859) 823-5251 to inquire about record availability before visiting.
    • Submit written requests by mail for specific documents, including payment for copy fees.

    For older probate records not available at the clerk's office, submit a request through the Kentucky Department for Libraries and Archives or the State Records Center, providing the case and file locator numbers obtained from the clerk.

      Grant County Court Records Search - KentuckyCourts.us